Perfect Union
Inventory + Menu~2,000aging products moved into clearance tiers in one month
- 120+ promotions programmed every month
- Across 17+ stores
Results these clients experienced. Not a guarantee of what any other business will achieve.
Data Management
Retail data that makes your inventory work harder.
HQ runs the retail back office. We turn your METRC manifests into live products on your POS and menu, keep your catalog data clean across every system, and tell you every week what to reorder, reprice, or clear.
Manifest to menuHours not days, and measured every week
Menu accuracyNightly menu audits + a morning error log
Every week4 KPIs your POS doesn’t give you
What’s included
Manifest to menu to reorder, run by HQ.
Data Management is a managed service, not software. A dedicated HQ retail operations team works inside the systems you already use and does the work those systems can’t do for themselves.
Your buyer still buys. Your merchandiser still sets strategy. We run the process underneath it.
Every handoff is a place where someone retypes something.HQ runs the connections.
- Vendor
- METRC
- ERP
- POS
- Online menu
- Promotion
- Sale
- Reorder
Four steps, every SKU, every location, every week
HQ recommends. Your buyer approves. HQ never buys.- 01Manifest dayReceiveIncoming METRC transfers matched against open receipts. COAs read for batch numbers, THC and CBD, and testing dates. Lot and batch profiles built, legacy formatting fixed, documents attached.
- 02Within hoursPublishProducts built against your central catalog and pushed live to your POS and online menu, with pricing, promotions, and bundles programmed, validated, and turned off on schedule.
- 03Every weekAnalyzeTurnover, ROI, holding cost, sell-through, stockouts, and aging analyzed SKU by SKU. Aging product routed to reprice, promote, bundle, markdown, or clearance, per your SOPs.
- 04Weekly cycleReplenishInventory, velocity, days of supply, reorder points, and lead times turned into a recommended order. Your buyer reviews and approves it, then the order executes.
Three modules. Buy one, or run all three.
Pick a module to see what HQ runs, what it costs, and where to start. Open any section for the detail.01 · Most teams start here
Manifest to menu, in hours, not days.
METRC manifests turned into POS products with images, descriptions, potency, and tags, mirrored to your digital menu. Pricing and promotions programmed.
Receive + PublishPOS + online menuPromos audited and turned offPriced per location
What you get
- New products live in hours, fully built
- Nightly menu updates and a morning error log
- Promotions validated, audited, and turned off on schedule
- What customers see online matches what’s in stock
A good fit when you hear“Product sits in the back for days before it’s live.”
Module 01Retail Menu ManagementThe easiest place to start.
At 1-3 locations$3,000per month
Each location after 3+$1,000per month, per location
Talk to the TeamWhat’s included, and what isn’t
Included
- METRC-to-ERP/POS receiving and compliance sync
- POS and e-commerce catalog build and menu sync
- Pricing, promotions, aging, and clearance
- Catalog cleanup: consistent naming, complete attributes, duplicates merged
- Recommended reorders, which you approve
- One weekly report that ends in named actions on named SKUs
Not included
- Physical receiving, counting, and warehouse labor
- Purchasing authority - we recommend, you approve
- Compliance ownership - you hold the license
- Merchandising and pricing strategy - you set it, we execute it
- POS, ERP, or menu software - we work in the systems you already have
Works inside the systems you already use: METRC, Dutchie, Treez, Jane, Odoo, LeafLink, and LeafTrade.
Insights your POS doesn’t give you
Sample · IllustrativeInventory turnover · ▲ 35% since W1, above the 4.0× targetHow many times your inventory sold through this period. Higher turns mean less cash sitting on shelves.
ROI on inventory, by categoryGMROI per $1
Concentrate
$3.10
Vape
$2.85
Edible
$2.40
Flower
$2.10
Preroll
$1.95
Topical
$1.60
Every report ends in a named action
ReorderRepricePromoteBundleTransferClearanceDiscontinue
Why HQ
A cannabis retail ops team, not another dashboard.
Software shows you the problem. HQ does the work and brings back the decision.
Does the work, not just the dashboardA dashboard tells you 400 SKUs are aging. HQ finds them, reprices them, tags them, and moves them into clearance.
Cannabis-native, not generic data entryOur team knows what a COA is, why a batch format matters, and what a wrong category breaks downstream.
Alongside your inventory teamKeep them. We take the recurring volume and hand back a morning error log and decisions, not tasks.
Built for multi-location scaleMulti-state and multi-location complexity is why this service exists, not a reason to wait.
How it works: start with your worst workflow.
- 1Intro callTell us where product gets stuck between the manifest and the menu. Leave with the module and market to start in.
- 2SOPs, access, and an ownerWe agree on the SOPs HQ executes against, scope access to your IT requirements, and name an owner on your side for approvals.
- 3Go live in 2-4 weeksHQ takes over the recurring work and reports every week on what was done, what it produced, and what’s next.
Proof
What clients have seen in a single month.
“We opened four new stores last year and never had to add to our inventory team. That saved us $100k.”
FAQ
Common questions.
How much does HQ Data Management cost?
Each module is priced per month. Retail Menu Management is $3,000 for up to three locations plus $1,000 for each location after that. Inventory Management is $4,500 for up to three locations plus $1,500 for each location after. Data Management is $1.00 per entry, billed on actual volume.
Does HQ place purchase orders for us?
No. HQ calculates recommended reorders from velocity, days of supply, reorder points, and lead times, and your buyer approves every order. HQ recommends, your buyer approves, and HQ never buys.
Which systems do you work in?
The ones you already use, including METRC, Dutchie, Treez, Jane, Odoo, LeafLink, and LeafTrade. HQ does not sell or replace POS, ERP, or menu software.
We already have an inventory team. Do we still need this?
Keep them. HQ takes the recurring volume, such as product builds, nightly menu updates, and promotion programming, and hands your team a morning error log and decisions instead of tasks.
What is not included?
Physical receiving, counting, and warehouse labor; compliance ownership, since you hold the license; merchandising and pricing strategy, which you set and HQ executes; and POS, ERP, or menu software.
How long does it take to go live?
2-4 weeks. After an intro call to find where product gets stuck, we agree on the SOPs HQ executes against, scope system access to your IT requirements, and name an owner on your side for approvals. Then HQ takes over the recurring work.
Where should we start?
Most teams start with Retail Menu Management, manifest to menu. If your data is too messy to hand off, start narrow with one market or one system handoff; expiring inventory in one state is often the easiest first engagement to prove.
Free Inventory Data Insights
What’s your manifest-to-live time?
Most operators have never measured it. Get the four numbers HQ reports every week (turnover, ROI on inventory, holding cost, and labor to sales) with a sample report and a simple way to measure your own. Free, and yours to keep.