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💻 Full-time, 100% Remote
🕒 9 am - 5 pm PST
📌 Mexico

Administrative Assistant

If you have previous experience in one of the following job positions, this role is a great fit for you:
Tax Assistant
Tax Clerk
Finance Intern
Junior Accountant
Reporting Analyst
Accounts Receivable

👋 About Us

Headquarters is a global start-up which partners with US cannabis companies and provides assistance to their financial sectors. The distinctive skill set our team acquired over the years allows us to work on exciting projects which help shape new, processes and solutions in an emerging market.

Our team works on accounting for over $10,000,000 per month for some of industry's largest companies.

📙 About the Role

The ideal candidate is proactive and has a strong sense of responsibility. This is very important since the primary responsibility of a Administrative Assistant is to provide support in the preparation of 8300 forms and various tax filings. Additionally, you will get a chance to assist with tax planning initiatives and business process improvements!

Your duties will be to:

• Assist cash application team with resolving payment application discrepancies in a timely manner
• Maintain recordkeeping of all tax administrative items
• Perform tax-related customer outreach
• Coordinate internal team with external tax preparer for quarterly estimates and annual tax returns
• Coordinate responses via email to all federal, state and local tax notices
• Manage unclaimed property filings as required
• Assist with audits by taxing authorities
• Complete annual 1099 filings

📜 Role Requirements

• Advanced English skills (both written and verbal)
• Computer literacy (e.g. email and virtual call communication, online research, working with databases, proficiency with Microsoft Office / Google Suite, keyboard shortcuts)
• Knowledge of Excel functions (e.g. Vlookup, Sumif, pivot tables)
• High organizational and time management skills due to predetermined deadlines
• Solid communication skills (understanding whom to reach out to for various situations, responsiveness, negotiation, providing and receiving feedback)
• Ability to manage ones tasks independently, due to remote work scheme
• Demonstrated reporting skills

🔘 Preferred Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration
• Experience in distribution space and customer support
• Cash application and collections experience

⚙️ Candidate Process Summary

Step 1: Initial interview
Step 2: Handwritten Cover Letter
Step 3: Assignment
Step 4: Supervisor / Client interview
Step 5: Checking references, equipment and internet speed (with your permission)
Step 6: Offer

🤲 Benefits

• Work from home
• Learning and development advisor / consultant
• Salary increase opportunities based on performance
• Work with largest companies in the cannabis industry ($10M+ monthly revenues)
• Learn on the best accounting stack - Oracle, Sage, Xero, QBO Advanced & Python dev support

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